Global Expenses Policy

CONTENT

1. OVERVIEW
1.1 PROCEDURE OWNER
1.2 CLASSIFICATION
1.3 APPLICABLE REGULATIONS
1.4 RELATED [COMPANY] NORMS AND PROCEDURES
1.5 OBJECTIVES
1.6 AUDIENCE AND SCOPE
1.7 DOCUMENT SUPPORT
2. DEFINITIONS & ABBREVIATIONS
3. GENERAL PRINCIPLES
4. TRAVEL AND ENTERTAINMENT
4.1 OBTAIN PRE-TRIP APPROVAL
4.2 USE DESIGNATED TRAVEL AGENCY
4.3 USE LOCAL ONLINE TRAVEL BOOKING SYSTEM
4.4 LOYALTY AND MILEAGE PROGRAMS
4.5 SPOUSE/ COMPANION TRAVEL
4.6 PERSONAL TRAVEL
4.7 PASSPORT/VISA FEES/MEDICAL IMMUNIZATIONS
4.8 COMPLIANCE WITH IMMIGRATION AND TAX LAWS
4.9 USE OF COMPANY CORPORATE CHARGE CARD
4.10 TRAVEL EXPENSE CLAIMS
4.11 AIRLINE TRAVEL
4.12 HOTEL RESERVATIONS
4.13 EXPATRIATE HOUSING AND RELOCATION COSTS
4.14 GROUND TRANSPORTATION
4.15 MEALS AND ENTERTAINMENT
4.16 TELEPHONE COSTS WHILST TRAVELLING
4.17 OTHER TRAVEL EXPENSES
5. STATIONERY, PRINTING AND COURIER
5.1 STATIONERY
5.2 PRINTING
5.3 COURIER
6. CORPORATE EVENTS
7. ADVERTISING, MARKETING, SPONSORSHIP AND MULTIMEDIA PRODUCTION
7.1 ADVERTISING AND MARKETING
7.2 MEMENTOS
7.3 SPONSORSHIPS
7.4 MULTIMEDIA PRODUCTION
8. MARKET DATA
8.1 MARKET DATA APPROVALS
8.2 NON-USAGE SERVICE CANCELLATION POLICIES
8.3 PUBLICATIONS AND SUBSCRIPTIONS
9. CONSULTING/ OUTSOURCED SERVICES/ AUDIT SERVICES
10. CONTRACTORS
11. EXTERNAL LEGAL SERVICES
12. TRAINING
13. CERTIFICATION AND PROFESSIONAL ASSOCIATION FEES
14. MEMBERSHIP FEES
15. RECRUITMENT/ USE OF CONTINGENCY FIRMS/ EXECUTIVE SEARCH
16. COMPANY ASSIGNEE PROGRAMS
17. COMMUNICATIONS
17.1 AUDIO/WEB & VIDEO CONFERENCING
17.2 MOBILE AND BLACKBERRY CONNECTIVITY – STANDARDS AND GUIDELINES
18. INFORMATION TECHNOLOGY
18.1 EUP EQUIPMENT (END USER PLATFORM)
18.2 WORKSPACE PRINTING
19. EXCEPTIONS
20. FINAL CONSIDERATIONS
20.1 DISCIPLINARY ACTIONS AGAINST PROCEDURE VIOLATION
20.2 DOCUMENT REVISION

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