Records Management Policy
The Records Management Policy outlines the principles and minimum standards for Record creation, classification, retention and destruction within the Company and its subsidiaries, affiliates, branches and representative offices.
Records need to be managed throughout their entire life cycle: from creation or receipt through processing, distribution, maintenance, retrieval and ultimate disposal or destruction.
CONTENT
1. OVERVIEW
1.1 PROCEDURE OWNER
1.2 CLASSIFICATION
1.3 APPLICABLE REGULATIONS
1.4 RELATED [COMPANY] NORMS AND PROCEDURES
1.5 OBJECTIVES
1.6 AUDIENCE AND SCOPE
1.7 DOCUMENT SUPPORT
2. DEFINITIONS & ABBREVIATIONS
3. GENERAL PRINCIPLES AND MINIMUM REQUIREMENTS
3.1 CREATION OF RECORDS
3.2 RETENTION OF RECORDS
3.3 RETENTION OF EMAIL AND OTHER ELECTRONIC COMMUNICATIONS
3.4 USE AND RETENTION OF SMS
3.5 RETENTION OF AUDIO OR VIDEO RECORDINGS
3.6 DESTRUCTION OF RECORDS
3.7 CLASSIFICATION OF RECORDS / CONFIDENTIALITY & DATA PROTECTION
3.8 SECURITY / ACCESS
3.9 RESPONSIBILITIES
3.10 BREACH OF RECORDS MANAGEMENT POLICIES
4. EXCEPTIONS
5. FINAL CONSIDERATIONS
5.1 DISCIPLINARY ACTIONS AGAINST PROCEDURE VIOLATION
5.2 DOCUMENT REVISION
Pages: 11
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